The Adolescent School Health Program at the Louisiana Office of Public Health is seeking an enthusiastic and dynamic individual with good writing and communication skills to join a rapidly expanding program that funds and monitors school-based health centers statewide.
Some state travel with overnight stays is required.
The job announcement can be found on the Civil Service website http://www.civilservice.la.gov/jobseekers.asp Click on Job Search and search under Office of Public Health, Series #7333, Program Monitor position. The PET Test is required. Call 225-342-8536 to obtain test dates and times.
This position is assigned to the Center for Preventive Health Services in the Office of Public Health (OPH) and serves as the Program Monitor for communities and/or sponsoring agencies that operate School-Based Health Centers (SBHCs). The Program Monitor is responsible for training school health center sponsors on OPH policies, procedures, planning and implementing SBHCs, as well as being an integral participating member of the Adolescent School Health Center Network. The Network is a group composed of the sponsors and staffs of operating school health centers funded by the Maternal and Child Health Block Grant and other federal, state, and local funding sources. The members of the Network include administrative staff of the SBHCs as well as medical personnel such as physicians, nurse practitioners, registered nurses, social workers, psychologists, and health educators from hospitals/medical centers, community health centers, and private practice. The comprehensive SBHC services are provided by a multidisciplinary team that includes, at a minimum, a nurse practitioner/physician assistant, registered nurse, physician, mental health counselor, clinic coordinator/receptionist, and program manager. Being a Program Monitor for a statewide program entails interaction with all of these service providers as well as the administrative staff of each assigned SBHC. Supervision is received from the Program Monitor Supervisor and Medical Director of the Adolescent School Health Program.
ESSENTIAL FUNCTIONS
30% A. Contract Monitoring
Negotiates, develops, and monitors contracts with operating and planning grantees and supervises preparation of their quarterly progress reports. Negotiation of the contracts includes assisting directors in preparation of their budgets as needed. Contract monitoring consists of assessing performance of and monitoring:
the types, number and quality of services provided by the SBHCs
the minimum staffing requirements and credentials of personnel
the minimum enrollment of students in the SBHCs
the SBHC’s adherence to Adolescent and School Health Program policies, procedures, guidelines, standards, and principles as well as Louisiana law
staff attendance at activities and meetings
financial match of sponsoring agencies and other sources to meet minimum Adolescent and School Health Program requirements
status of SBHCs to become Medicaid providers and the revenue collected
the SBHC’s system for 24-hour coverage to ensure access to services when the SBHC is closed
the SBHC’s use of the statewide standard encounter form and uniform data collection system to obtain accurate utilization data for monthly, quarterly and annual reporting
the SBHC’s adherence to the Continuous Quality Improvement program that includes reviewing the annual LAPERT as well as being the program office staff liaison coordinating and participating in site reviews of the SBHCs
the monthly, quarterly, biannual and annual statistical, narrative and financial reports submitted by the SBHCs to determine their quality and number of services as well as the continuing relationship between the SBHC, the school, the community and the sponsoring agency
These functions are accomplished through reviewing reports, site visits, meetings, trainings, and daily contact with the staff of the SBHCs and the sponsoring agencies. Monitoring the contracts also includes working with the grantees to achieve compliance with the contract as necessary.
30% B. Technical Assistance
Provides technical assistance to planning grantees and community sponsors expanding from one to multiple school-based health center sites under one sponsoring agency to assure consistency of staffing, services, standards, and administration; facilitates meetings of provider entities to assure agreement among participating agencies; organizes and conducts trainings for medical providers, behavioral health providers and administrative staff of SBHCs regarding changes in program office standards, procedures for data collection and entry, and how to code (ICD-9 and CPT medical codes) appropriately on the statewide SBHC standard encounter form. Coordinates trainings for SBHC staff on best practices in school-based health care.
Provides one-on-one technical assistance to staff members of operating school health centers including assisting staff in adapting to the e-mail system, new reporting forms, and other changes; guides the staff through State requirements; helps staff with solutions to problems including getting them in touch with appropriate resources and personnel; involves the staff in trainings and meetings which will benefit them.
15% C. Communications
Produces and assists in producing materials for the Adolescent and School Health Program, such as:
the Adolescent School Health Annual Services Report, an extensive report which explains the scope of the program, provides valuable statistics, and illustrates that the Adolescent and School Health Program is accountable for program funds
special documents to assist the Network in accomplishing its goals (for example, fact sheets, reporting forms, etc.)
broad based informational documents that educate about adolescent health
statistical or informational documents that have been requested by legislators, policy makers, medical personnel, and others
Call For Proposals
Presents information about the Adolescent and School Health Program as necessary.
10% D. Liaison to Other Agencies
Serves as a liaison with agencies and/or committees for the purposes of furthering the goals of the Adolescent and School Health Initiative including, but not limited to:
co-chairperson of one of the Adolescent and School Health Advisory Subcommittees
5% E. Participates in the review of grant applications and contract renewals and communicates decisions to applicants in conjunction with the Intergovernmental Coordinating Council.
5% F. Participates in planning programs for the meetings of the Adolescent School Health Center Network; invites speakers on topics relevant to the continuing expansion and development of school health center services; attends local, state, and national meetings to obtain and disseminate information to members of the Network; represents the Program Office at meetings, trainings, and site visits.
5% G. Other duties as assigned by Program Monitor Supervisor and Medical Director.
